Position: Project Coordinator

Experience

• Bachelor’s degree in Business Administration, Accounting, or education in related field preferred, or at least two years of related experience
  
  

What You'll Do

• Assist in the preparation, organization of subcontractor files and tracking of subcontractor paperwork.
• Prepare, distribute and track subcontract and major purchase order packages with scopes and amounts as directed by the Operations Manager.
• Create and maintain electronic record in ProCore, client’s database and paper files for client database, subcontractor files and project information.
• Facilitate and coordinate customer and account data entry by inputting, reviewing, and updating information on multiple databases while ensuring client confidentiality.
• Assist in project planning, budgeting, vendor selection and quality assurance efforts.
• Conduct and document weekly status review for upper management.
• Assist in field training scheduling, coordination, recording and editing.
• Ensure subcontractor’s requirements/documentation is up to date and communicate deficiencies to upper management.
• Assist in the preparation and issuance of change orders to subcontractors through final execution and provide status updates to upper management.
• Maintain properly executed project related contracts, subcontracts, purchase order/work order agreements, bonds, badging requirements, and other documents.
• Provide assistance to field personnel as needed, e.g., purchase orders, temporary facilities, equipment rentals, dumpsters, construction permit fees, etc.
• Assistant to Project Manager.
• Assist Project Engineer with close out documents.
• Answer telephones as needed.
• Ensure project team is properly equipped with necessary requirements and tools
• Capable of understanding project requirements, identifying scope and preparing appropriate deliverable schedules
• Prepare comprehensive monthly reports, operational documents, and correspondence memos related to subcontractor agreements
• Interact with team to troubleshoot project issues and suggest possible alternative solutions to meet deadlines
• Other duties as assigned

What You Bring

• Attention to detail and accuracy
• Planning and Organizing
• Deadline-driven
• Confidentiality
• Exceptional verbal, written and presentation skills
• Ability to work effectively both independently and as part of a team
• Experience using computers for a variety of tasks
• Competency in Microsoft applications including Word, Excel, and Outlook
• Knowledge file management, transcription, and other administrative procedures
• Ability to work on tight deadlines
• Proficient ability to detect error and inconsistencies
  
  

Our Commitment to Equality: As a minority-owned business enterprise, we deeply value inclusion and diversity. Aztec Contractors is proud to be an equal opportunity employer.  All aspects of employment including the decision to hire, promote, discipline, and terminate will be based solely on qualifications, merit, and business needs at any given time. We prohibit all forms of discrimination on the basis of race, color, age, sex, gender identity & expression, religion,  national origin, disability, military or veteran status, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.